Sigpop

Tutorials

Install guides

Every email client hides its signature setting somewhere different. Find yours below. If you have not made a signature yet, start with the walkthroughs.

Walkthroughs

Create your first signature

From nothing to a working signature in a few minutes.

  1. 1Create a free account and open the app.
  2. 2Choose "New signature". Start from a layout, an industry preset, or type a sentence into the "describe it" box to get a draft.
  3. 3Fill in your name, title, company and contact details. Leave out any field you do not want shown.
  4. 4Upload a photo and a logo if you have them. Add the social and web icons you use, and paste the link for each.
  5. 5Add a call-to-action button, such as "Book a call", and set your accent colour and font.
  6. 6Check the live preview, then press Install and follow the steps for your email client.

Motion, the verified badge and the six Pro layouts are marked in the editor. You can try them during the 7-day Pro trial.

Edit a signature

Change a job title, swap a banner or try a new layout.

  1. 1Open the app and select the signature from your list.
  2. 2Make your changes. The preview updates as you go, so you can compare layouts and colours before saving.
  3. 3Save the signature.
  4. 4Install it again: press Install, copy the new version and paste it over the old one in your email client.

Email clients store a copy of your signature, so changes to text, links and layout only appear after you paste the new version. Teams that deploy through Google Workspace or the PowerShell script can re-run the deployment instead.

Create signatures for your whole team

Team tools are part of Pro. You need a list of people and one design.

  1. 1Design one signature the way you want everyone to look. This becomes the shared design.
  2. 2Open Team in the app. Upload a CSV or paste rows from a spreadsheet with each person's name, title, email and phone. Or import people from Microsoft Entra ID, Active Directory or Google Workspace.
  3. 3Group people into departments if different teams need different banners or buttons.
  4. 4Apply the design to everyone, or to one department at a time.
  5. 5Deploy. Email each person an install link, push signatures straight into Gmail for Google Workspace, or download the generated PowerShell script for Exchange Online and Outlook.
  6. 6Watch the team list to see who has installed, and remind the people who have not.

When a campaign or a phone number changes, update the design or the person and deploy again.

Install in your email client

“This page” in the steps below means the install page for your signature. Open it from the Install button in the app, or from the install link your admin emailed you.

Gmail

Desktop browser
  1. 1Press "Copy signature" on this page.
  2. 2In Gmail, click the gear icon, then "See all settings".
  3. 3On the General tab, scroll to "Signature" and click "Create new". Give it a name.
  4. 4Click into the signature box and paste (Ctrl+V or Cmd+V).
  5. 5Under "Signature defaults", pick it for new emails and for replies.
  6. 6Scroll to the bottom and click "Save Changes".

Note: The Gmail mobile app shows the signature you set on desktop only if "Mobile signature" is empty in the app settings.

Outlook (web & new Outlook)

outlook.com, Microsoft 365
  1. 1Press "Copy signature" on this page.
  2. 2In Outlook, open Settings (gear icon), then Accounts > Signatures.
  3. 3Click "New signature", name it, and paste into the editor.
  4. 4Choose it as the default for new messages and for replies/forwards.
  5. 5Click "Save".

Outlook (classic, Windows)

Desktop app
  1. 1Press "Copy signature" on this page.
  2. 2In Outlook, go to File > Options > Mail > Signatures.
  3. 3Click "New", name the signature, and paste into the edit box with Ctrl+V.
  4. 4If a paste-options icon appears, choose "Keep Source Formatting".
  5. 5Set it for new messages and replies on the right, then click OK.

Note: Classic Outlook renders with Word. Animated images play in the reading pane of most recipients; in classic Outlook itself they show the first frame.

Outlook (Mac)

Desktop app
  1. 1Press "Copy signature" on this page.
  2. 2In Outlook, open Outlook > Settings > Signatures.
  3. 3Click "+", paste into the editor, and close the window to save.
  4. 4Pick the signature under "Choose default signature".

Apple Mail (Mac)

macOS
  1. 1Press "Copy signature" on this page.
  2. 2In Mail, open Mail > Settings > Signatures.
  3. 3Select your account, click "+", and name the signature.
  4. 4Untick "Always match my default message font".
  5. 5Click into the right-hand box and paste. Images may show as placeholders here; they appear correctly in a new message.
  6. 6Close Settings, then pick the signature in the "Signature" menu of a new message.

iPhone & iPad Mail

iOS
  1. 1Open this page on your iPhone and press "Copy signature".
  2. 2Open Settings > Apps > Mail > Signature.
  3. 3Clear the existing text, long-press and choose "Paste".
  4. 4Shake the phone and tap "Undo Change Attributes" so iOS keeps the colours and layout.

Outlook app (iPhone, Android)

Mobile
  1. 1The Outlook mobile app only accepts simple formatting when pasting.
  2. 2Install the signature in Outlook on the web first (see above).
  3. 3In the Outlook app, open Settings > Signature and leave it empty so it does not add a second, plain one.
  4. 4Messages sent from the app can then use the web signature with roaming signatures turned on by your admin.

Yahoo Mail

Desktop browser
  1. 1Press "Copy signature" on this page.
  2. 2In Yahoo Mail, click Settings > More Settings > Writing email.
  3. 3Turn the signature on for your address and paste into the box.

Thunderbird

Desktop app
  1. 1Press "Download HTML" on this page and save the file somewhere permanent.
  2. 2In Thunderbird, open Account Settings and select your account.
  3. 3Tick "Attach the signature from a file instead" and choose the downloaded file.

HubSpot, Salesforce & other CRMs

Any tool with an HTML signature box
  1. 1Press "Copy HTML" on this page.
  2. 2Open the email signature setting of your CRM (HubSpot: Settings > General > Email > Edit signature > HTML).
  3. 3Paste the HTML and save.

Something not matching what you see on screen? Email clients move their settings now and then. Tell us and we will help, or check the help centre.

No signature to install yet?

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